Privacy Policy
WHY WE ASK FOR YOUR CONSENT
We are committed to protecting the privacy of all personal data you provide us for this event registration. The following statements describe what we are doing with your data and how long we store it so you are fully informed prior to you submitting your personal information for event registration and / or abstract submission.
DATA CONTROLLER CONTACT
ASHM Health
Level 3, 160 Clarence Street,
Sydney, NSW 2000P: +61 458 291 166
E: asidconference@ashm.org.auPoint of Contact: Conference Secretariat
NOMINATED DATA PROTECTION OFFICER
Name and Title: Amy Sargent, Conference Operations & Account Manager
Phone: +61 458 291 166
Email Address: asidconference@ashm.org.au
PHOTO AND VIDEO CONTENT
ASID will take photographs, videos and audio recordings of the conference for use in ASID's news and promotional materials in print, digital, email and other media, including ASID's website and social media platforms. Event participants grant ASID the right to use any image, photograph and voice in this context without compensation. All media become the property of ASID and may be displayed, distributed or used by ASID.
All live presentations will be recorded and made available on demand as part of the conference. Delegates submitting questions as part of the Q&A / discussion consent to their questions being made available online as part of the discussion.
WHY ARE WE PROCESSING YOUR PERSONAL DATA
We ask for your personal data to facilitate your registration for this event and / or abstract submission.
OTHER THIRD PARTIES THAT WILL HAVE ACCESS TO YOUR PERSONAL DATA
If you are registering for the conference some of your data will be shared with other organisations and third parties in order to process your registration and / or abstract submission.
These will include:
- E-way (ecommerce provider)
- Should you elect to be on the delegate list, your name, organisation, state and country will be provided to sponsors of this event
- Registration category will only be shared between relevant ASHM conference staff working on the ASID Annual Scientific Meeting 2025
If you are submitting an abstract for the conference your data will be shared with other organisations and third parties in order to process and review your abstract.
This will include:
- ASID ASM 2025 Organising Committee
- ASID ASM 2025 Abstract Reviewers (your first name, last name and organisation)
- ASID Conference Secretariat
HOW LONG WILL WE STORE YOUR PERSONAL DATA?
Your personal data will be retained by us for up to 5 years after the conclusion of this event.
THE RIGHT TO INQUIRE ABOUT YOUR PERSONAL DATA
You retain the right to ask us about your personal data at any time.
Please contact us at asidconference@ashm.org.au with any inquiries you may have.
THE RIGHT TO WITHDRAW YOUR CONSENT
Please be aware that a withdrawal of consent before the start of this event will incur a full registration cancellation and cancellation fees as noted in the registration terms and conditions.
THE RIGHT TO FORGET OR ANONYMIZE YOUR PERSONAL DETAILS
If you have attended any event with us, we will retain any financial, tax or event attendance records for reporting reasons, but will remove all personal data from our database, leaving an “anonymized” record for reporting reasons.
Children at conferences
Delegates who bring family members or friends that are under the age of 18 years to the conference venue, facilities or functions relating to the conference are wholly responsible for that child / minor and must ensure that they are supervised at all times. The conference and the conference organiser bear no responsibility. There may also be content that is not suitable for children.
We acknowledge that the conference is being held the traditional lands of the Ngunnawal people. We recognise Aboriginal and Torres Strait Islander peoples' continuing connection to land, water, and community and we pay our respects to Elders past and present. ASHM acknowledges Sovereignty in this country has never been ceded. It always was, and always will be, Aboriginal land.